The full policy, written to be read. Last updated: 10 July 2026.
Workflow Forge is a website and trading name of Software QT Ltd (Company No. 16673960), a company registered in England and Wales. Registered office: 128 City Road, London, EC1V 2NX, United Kingdom. We operate from London, United Kingdom. We are the data controller for the personal data described here. Contact: info@workflowforge.co.uk.
What: name, contact details, company, message content.
Why: to respond and, if you become a client, to deliver the service.
Lawful basis: legitimate interests (responding to your enquiry) / contract (clients).
Kept: enquiries for 12 months, then deleted unless you became a client; client records per contract & accounting law.
To show local trades what we do, we occasionally build a private concept website for a business and post a letter about it. To do this we collect publicly available business information — your business name, trade, public business address, and details published on your own site or public listings.
Lawful basis: legitimate interests in business-to-business direct marketing by post.
We balance this by: post only (no cold calls or cold emails as first contact), business details only, private previews that are never published or indexed, nothing invented about your business, and a permanent opt-out honoured across all channels (opt-out.html).
Research on businesses we don't contact is deleted within 90 days; uncontacted lead records within 180 days; contacted-no-response records reviewed and deleted/anonymised after 180 days.
Previews are demonstrations: private links, marked as concepts, not indexed by search engines, no functioning contact forms, built only from public information. If you want a preview corrected or removed, one email does it: info@workflowforge.co.uk.
Ask us to stop — via opt-out.html, email, or post — and we add your details to our suppression list within 2 working days, covering post, phone and email. Suppression lists work by keeping a minimal record (the detail to suppress and the date) so we can honour your objection permanently; that's the only thing we ever use it for.
This site sets no advertising or tracking cookies. That's also why there's no cookie banner.
Our website and form submissions are handled by our hosting provider (hosting location available on request — just email us). Access is limited to the people running the business, forms are transmitted over HTTPS, and submissions are delivered to our company mailbox. AI tools may be used to help draft content from research files; they are not given more personal data than needed and never make decisions about you.
Under UK GDPR you have the right to access, rectify, erase, restrict, and object to how we use your data — objection to direct marketing is absolute: object and we stop.
To exercise any of these rights, email info@workflowforge.co.uk. You also have the right to complain to the ICO (ico.org.uk), though we'd appreciate the chance to fix it first.
We date every update to this page so you can see what's changed.